Receptionist / Administrative Assistant

Completed applications can be emailed to .

Job Type:

Full-Time or Part-Time

Hourly:

28–36 hours per week

Schedule:

Monday–Thursday, 8:00 AM–5:00 PM; Friday, 8:00 AM–12:00 PM (includes 1-hour unpaid lunch period)

General Description:

This position performs clerical and administrative tasks to support the church’s functions and activities. The Administrative Assistant is on the front line, often the church’s initial representative to the public. To support ministry across areas, providing adequate support and administration for all ministries is essential. This individual creates an inviting environment for anyone passing through and offers comfort and calm to those who may be dealing with stress or confusion.

Reports to: 

Director of Business Operations

Job Responsibilities (as follows, but not limited to):

• Welcome visitors and members, answer inquiries, and provide information courteously and efficiently.

• Perform skilled administrative work for pastors, including scheduling appointments as needed and maintaining complete records of ministry functions and worship.

• Field phone calls and communicate messages to staff effectively. Regularly check the telephone answering system and either take notes, return calls, or deliver messages to the staff as appropriate.

• Compose communications as requested, such as preparing and sending cards, welcome letters to new members, baptismal instructions, follow-up postcards to visitors, and other administrative correspondence. Ensure timely handling of all correspondence and mail. Regularly check email and respond, redirect, or flag for action as needed.

• Use church management software to maintain all membership records; track baptisms, dedications, weddings, and attendance for members and visitors; maintain Sunday School folders; and assist with communications to congregation groups.

• Manage and keep an up-to-date master calendar of all church events, generating reports as needed in an organized and timely manner.

• Maintain inventory of office supplies and reorder as needed. Make materials available to members as requested.

• Update bulletin boards and church calendars with current events.

• Participate in staff meetings and perform other office procedures as required.

• Assist with benevolence duties and record-keeping.

• Print and prepare weekly worship guides and the Second Page newsletter.

Other General Expectations Include:

To perform the job successfully, the individual should demonstrate the following:

• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.

• Interpersonal Skills – Focuses on solving conflict without blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new approaches. Manages difficult or emotional situations with church members and guests; responds promptly to needs and solicits feedback to improve service; responds to requests for service and assistance; meets commitments.

• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and seeks clarification; responds well to questions; participates in meetings.

• Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; prioritizes team success over individual interests; builds morale and group commitment to goals and objectives; supports everyone’s efforts to succeed.

• Organizational Support – Follows policies and procedures; completes administrative tasks accurately and on time; supports the church’s goals and values; maintains confidentiality.

• Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions.

• Quality – Demonstrates accuracy and thoroughness; seeks ways to improve and promote quality; applies feedback to enhance performance; monitors work to ensure quality.

• Integrity – Accurately documents hours worked. Written notifications of all planned and unplanned absences must be given to the Director of Operations for approval prior to (or, if “unplanned,” immediately afterward).

This is not an all-encompassing list of duties. It is intended as a guide to help you understand the types of tasks you may be required to complete each day.

Affiliation/Characteristics/Resources:

Second Baptist Church is an inclusive community seeking to welcome and embody the fullness and beauty of the Christian church, celebrating aspects of the liturgical calendar and lectionary.

Second Baptist’s worship is a dynamic, spirit-filled fusion of diverse styles, traditions, music, and cultures. Worship opens us to transforming encounters with Christ and each other, calling us to action.

Second Baptist Church is a partner with the Cooperative Baptist Fellowship and Alliance of Baptists networks.

Associate Pastor to Children and Families

Inquiries and resumes should be sent to: 

Job Type:

Full-Time

Salary:

Commensurate with the applicant's education and experience.

General Description:

To build, plan, implement, and evaluate the Children’s and Families’ Ministry Program at Second Baptist Church.

Reports to: 

Senior Pastor

Job Responsibilities (as follows, but not limited to):

• Provide pastoral care to the children and families of Second Baptist Church
  • Actively engage in the lives of children and families, including hospital visitation and limited counseling, as needed
  • Provide parent education and supportive programming as needed
    • Examples: parenting skills, child development basics, children’s spiritual formation, single parents’ group, moms’ support group, divorce support, etc.
  • Provide outreach to families with children who visit Second Baptist Church
• Plan and facilitate children’s discipleship and worship
  • Coordinate and implement programming for children from birth through 5th grade.
    • Evaluate and select curriculum
    • Plan and implement outreach program for inactive children and recruit new children
    • Plan and facilitate special emphasis such as Promotion Sunday
  • Plan and implement midweek Children’s Programming
  • Plan and promote children’s involvement in worship and the liturgical season
• Plan and facilitate special events
  • Plan presentation of Bibles to 1^st and 5^th grade and family dedications in worship
  • Provide regular Kids’ Night Out opportunities for children and their families
  • Plan and implement Summer Programming (2B Leaders, VBS, Children’s Camp)
  • Plan and implement seasonal parties and social events for children
• Supervise volunteer worship leaders and employed childcare workers
  • Interview and hire childcare supervisors and workers as needed
  • Recruit and train all volunteer and employed childcare workers
  • Coordinate the dates and times childcare is needed to ensure coverage
  • Recruit and train worship leaders/teachers Children’s Time and Sunday Discipleship Classes
  • Maintain training records for employees and volunteers and ensure background checks are conducted annually
  • Review and revise policies and procedures annually
• Interface with the overall ministry of the church
  • Serve on the Pastoral Team and cover pastoral functions as assigned
  • Coordinate and Serve on the Children’s Ministry Advisory Team
  • Administer children’s budget
  • Lead in worship and mid-week programming, as needed
  • Perform other duties as assigned

Qualifications

• 4-year college degree in related field, master’s degree preferred
• Background and work experience in children’s ministry or child development and education
• Seminary education is preferred
• Supervisory experience in a children’s educational setting preferred
• Demonstrated organizational, time management, and communication skills
• Team-oriented and highly collaborative leadership style